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Managing Content through Central Asset Manager

  1. Jump to

  2. Where do I find this?
  3. Adding/Editing Items and Managing the CAM
  4. Adding Items to Content
  5. Version Control
  6. What does this look like?

Thought Industries has created the Central Asset Manager (CAM), a central repository of Rich Text, Images, Downloadable Resource Files, Certificates, SCORM, and xAPI Files. Roles with Central Asset Manager permissions will be able to create, edit, and destroy asset items. 

All items created in the manager can be managed and edited from the manager’s interface. Any and all updates will immediately propagate to wherever the items are located in the platform. 

Where do I find this?

To add items to the Central Asset Manager:

Content > Manage Central Assets

The Central Asset Manager is behind a feature flag.

Reach out to Thought Industries Tech Success & Support for assistance to enable this feature in your instance.

To add items to content:

01

Rich Text or Images:

Users can insert Image and Rich Text items into various WYSIWYG editors throughout the platform, including editors found in content authoring.

Path: Content > Manage Content > Click on Content Title > Insert into any WYSIWIG editor

02

Certificates:

Users can create a certificate template that can be added to any content item where certification is available. Upload a certificate image and add the dynamic certificate fields in CAM. While setting up a certificate in a content item, you will see an option to Add Image from Central Asset Manager.

Path: Content > Manage Content > Click on Content Title > Go to Completion Step > Click on Certification in the left sidebar

03

Downloadable Resource Files

Users can add files to Downloadable Categories in Course Resource Libraries or the Global Resource Library.

Path to Global Resources: Settings > Content > Global Resource Library

Path to Course Resources: Content > Manage Content > Click on Content Title > Resource Library (left sidebar)

04

SCORM* & xAPI Files*

Users can insert files to their respective content types and course page types.

Path to Content Type: Content > Manage Content > Add Content (if not already created)/Click on Content Title (if already created)

Path to Course Page Type: Content > Manage Content > Click on Content Title > Add New Page (if not already created)

*Only available in CAM if SCORM Rustici and xAPI Support are turned on in your instance. Reach out to Thought Industries Support for assistance.

How do I do this?

Adding/Editing Items & Managing the CAM

To add an item to the CAM:

  1. Click Add Item.
  2. Click Add Item in the container for the asset you want to add.
  3. Enter a Title for the item and click Save.
  4. Enter a Description for the item. (Optional)
    • The Description is meant to add context around what the asset is, what it should be used for, etc. 
    • It is also helpful for highlighting differences in versions as it is displayed when versions are expanded.
  5. Enter a new Field, or select a Field from the Fields dropdown menu. (Optional)
    • Fields are meant to provide a way to organize your asset items. You can search by Fields when placing items in content through the CAM. 
  6. Enter or upload content appropriate to item. (Required)
  7. Enter a new Type, or select one from the Type dropdown menu. (Optional)
    • Types only apply to Rich Text, Images, & Downloadable Resources. 
    • Types are also meant to organize your asset items. You can search by Types when placing items in content through the CAM.
  8. Click Save.

To edit an item in the CAM:

  1. Click the plus sign on the item.
  2. From the expanded item, click Edit Item.
  3. Edit as needed.
  4. Click Save.

To delete an item in the CAM:

  1. Click the plus sign on the item.
  2. From the expanded item, click Edit Item.
  3. Click Delete Item in the bottom left corner.
  4. Confirm the deletion.

Note

Deleting an asset from CAM will not remove the contents from where it is placed. The asset will continue to appear in content, but will no longer be linked to any CAM asset.

If you would like to remove the asset from content altogether, we recommend first using CAM to see where the content is used and removing it from individual content before deleting the asset itself.

Warning

Items deleted from the CAM cannot be recovered. Please use caution when deleting.

To manage the CAM Interface:

  • The interface can be sorted in ascending order by the Asset Title and in descending order by the Created or Update Date.
  • Users can use the search bar to conduct a search for objects by title as well as an advanced search query by object type, location title, and field title.
  • Using the sidebar, users can filter items by Type & Field.
  • After clicking the plus sign to see the expanded item, you can choose to "Preview" or "View or Download" the item.
  • Selecting to edit an item from the CAM slide out in content will navigate the user to the item in the CAM.

Adding Items to Content

Rich Text & Images

To insert a Central Asset item into a WYSIWIG editor:

  1. From editing a piece of content, locate a WYSIWYG editor with the Central Asset Manager icon (open book icon).
  2. Click the CAM icon.
  3. Find the CAM item you wish to add to the editor.
  4. Select Insert from the item's Actions dropdown menu.
Screen_Shot_2020-09-11_at_2.22.02_PM.png< Open Book Icon in WYSIWIG 

Note

When editing, users will see a generic span with the items title. Previewing the page or course will reveal the inserted item.

Certificates

To insert a Central Asset item into the Completion step of a Content Item:

  1. Navigate to the Completion Step where you wish to add the item. Go to Content > Manage Content > Click on Content Title > Go to Completion Step > Click on Certification from the left sidebar.
  2. Click Add New Certificates.
  3. Click Add Image from Central Asset Manager.
  4. Find the CAM Certificate you wish to add to the category. 
  5. Select Insert from the item's Actions dropdown menu. 

Note

Completion Criteria and Certificate Settings, like expiration dates for example, are all set at the content level for each content item. The CAM Asset is only for the certificate image and dynamic fields.

Tip

Need to add one more certificate field for just this content item? You can unlink a certificate after adding it from CAM to make a certificate unique to that content item. It's a great way to get a head start! Please note that changes you make to the CAM certificate you added originally will no longer apply once a certificate is unlinked.

Downloadable Resource Files

To insert a Central Asset item into a Downloadable Category:

  1. Navigate to the Resource Library you wish to add the item.
  2. If a Downloadable Category is not already added to the Resource Library, add a Downloadable Category & Subcategory.
  3. Click Add New File.
  4. Find the CAM Downloadable File you wish to add to the category. 
  5. Select Insert from the item's Actions dropdown menu. 

Note

When inserting a Downloadable Resource File to a resource library, the Central Asset Manager title will be used in the Resource Library and is not editable from the Resource Library.

SCORM & xAPI Files

To insert a Central Asset SCORM or xAPI into content: 

  1. Navigate to the Content Type or Page type you wish to add the item.
  2. Click Add File from Central Asset Manager.
  3. Find the CAM SCORM file or xAPI file you wish to add to the content or page. 
  4. Select Insert from the item's Actions dropdown menu. 

Note

When editing a SCORM or xAPI Content type or Page type, users will have the option to insert a file from the CAM or upload a file from the user’s desktop.

Version Control

  • When a user edits an item and saves it, a new version is created and displays in the Version Control interface.
  • After editing and saving an item, the user is prompted to confirm their most recent changes again with a pop up warning message.
  • Versions are listed with the Last Modified Date/Time as well as a Revert to Version button.
  • Expanding the versions will expose the version and the description.
  • Clicking Revert to Version will automatically revert and create a new version.

Tip

Any updates made via the Central Asset Manager will immediately update all areas the item is located.

Note

When replacing a file or reverting a SCORM or xAPI item, users are prompted to select whether or not changes should display to all learners. By default, changes uploaded for SCORM or xAPI files will only display to learners who have either not yet started it or have completed it. If opted into, all learners will be required to begin the SCORM or xAPI file again and previous progress will be lost.

What does this look like?

Learner View:

Learner View of a Rich Text Item in a Course:

Admin View:

Adding a Rich Text Item:

 

Viewing the Item on the Manage page:

Expand the item to view the option to "Edit Item".

 

Viewing Previous Versions:

 

Adding the Rich Text Item to a Course:

CAM_AddtoContent_AdminView6.png

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