Managing Content through Central Asset Manager

Thought Industries has created the Central Asset Manager (CAM), a central repository of Rich Text, Images, Downloadable Resource Files, SCORM, and xAPI Files. Roles with Central Asset Manager permissions will be able to create, edit, and destroy asset items. 

All items created in the manager can be managed and edited from the manager’s interface. Any and all updates will immediately propagate to wherever the items are located in the platform. 

Where do I find this?

To add items to the Central Asset Manager:

Content > Manage Central Assets

To add items to content:

How do I do this?

To add an item to the CAM:

1. Click Add Item.
2. Click Add Item in the container for the asset you want to add.
3. Enter a Title for the item and click Save.
4. Enter a Description for the item. (Optional)
   • The Description is meant to add context around what the asset is, what it should be used for, etc. 
   • It is also helpful for highlighting differences in versions as it is displayed when versions are expanded.
5. Enter a new Field, or select a Field from the Fields dropdown menu. (Optional)
   • Fields are meant to provide a way to organize your asset items. You can search by Fields when placing items in content through the CAM. 
6. Enter or upload content appropriate to item. (Required)
7. Enter a new Type, or select one from the Type dropdown menu. (Optional)
   • Types only apply to Rich Text, Images, & Downloadable Resources. 
   • Types are also meant to organize your asset items. You can search by Types when placing items in content through the CAM.
8. Click Save.

To edit an item in the CAM:

1. Click the plus sign on the item.
2. From the expanded item, click Edit Item.
3. Edit as needed.
4. Click Save.

To manage the CAM Interface:

• The interface can be sorted in ascending order by the Asset Title and in descending order by the Created or Update Date.
• Users can use the search bar to conduct a search for objects by title as well as an advanced search query by object type, location title, and field title.
• Using the sidebar, users can filter items by Type & Field.
• After clicking the plus sign to see the expanded item, you can choose to "Preview" or "View or Download" the item.
• Selecting to edit an item from the CAM slide out in content will navigate the user to the item in the CAM.

Rich Text & Images

To insert a Central Asset item into a WYSIWIG editor:

1. From editing a piece of content, locate a WYSIWYG editor with the Central Asset Manager icon (open book icon).
2. Click the CAM icon.
3. Find the CAM item you wish to add to the editor.
4. Select Insert from the item's Actions dropdown menu.

< Open Book Icon in WYSIWIG 

Downloadable Resource Files

To insert a Central Asset item into a Downloadable Category:

1. Navigate to the Resource Library you wish to add the item.
2. If a Downloadable Category is not already added to the Resource Library, add a Downloadable Category & Subcategory.
3. Click Add New File.
4. Fine the CAM Downloadable File you wish to add to the category. 
5. Select Insert from the item's Actions dropdown menu. 

SCORM & xAPI Files

To insert a Central Asset SCORM or xAPI into content: 

1. Navigate to the Content Type or Page type you wish to add the item.
2. Click Add File from Central Asset Manager.
3. Find the CAM SCORM file or xAPI file you wish to add to the content or page. 
4. Select Insert from the item's Actions dropdown menu. 

• When a user edits an item and saves it, a new version is created and displays in the Version Control interface.
• After editing and saving an item, the user is prompted to confirm their most recent changes again with a pop up warning message.
• Versions are listed with the Last Modified Date/Time as well as a Revert to Version button.
• Expanding the versions will expose the version and the description.
• Clicking Revert to Version will automatically revert and create a new version.

What does this look like?

Learner View:

Learner View of a Rich Text Item in a Course:

Admin View:

Adding a Rich Text Item:

Viewing the Item on the Manage page:

Expand the item to view the option to "Edit Item".

Viewing Previous Versions:

Adding the Rich Text Item to a Course: