If your learners have access to large amounts of content through subscriptions or panoramas, or maybe you get feedback from your learners that their dashboard is too cluttered, this learner archive feature may provide value for your use case and to your learners. This feature allows you to accomplish the following:
- Automatically archive content once access has expired.
- Allow learners to manually control their archive so they can access & keep track of the content they want more easily.
Learner Content Archiving is behind a feature flag.
Reach out to Thought Industries Tech Success & Support for assistance to enable this feature in your instance.
Where do I find this?
To enable learner-facing auto archiving based on Access Dates:
Settings > Content > Organization & Display > Learner Display section
To enable manual content archiving from the Access widget:
Design > Layouts > Dashboard Layout Actions > Edit
How do I do this?
To enable learner-facing auto archiving based on Access Dates:
- Navigate to site Settings > Content > Organization & Display.
- Locate the Learner Display section.
- Toggle "Enable Content Archiving?" to "Yes".
- Click Save.
Note
Once Content Archiving is enabled, content with an access end date will automatically move to the archive tab in the Access widget.
To enable manual content archiving from the Access widget:
- Navigate to Design > Layouts.
- Locate the Dashboard layout and click Actions > Edit.
Note
The Access widget may be added to other pages; the Dashboard layout is simply where it appears by default. The same toggle for manual archiving is available anywhere the Access widget is available.
- For example, if you'd like to enable manual archiving for a panorama, you can do so by customizing the panorama dashboard with the Access widget. Navigate to Panorama > Actions > Edit > Design > Design layout next to Dashboard layout. Add or locate the Access widget and continue steps.
Learner Experience
Manually Archiving Content as a Learner:
- Navigate to the Learner Dashboard.
- Within the Access widget, click a piece of content within the In-Progress or Learning Path tabs to expand their details.
- This will display an Archive button in the lower-left corner of these expanded details. Click this button to archive this content and remove it from the access widget.
- Click Continue on the pop up to execute the action.
Restoring Archived Content as a Learner:
- From the Learner Dashboard, click the user icon (name dropdown menu) in the upper right corner of the screen and choose Profile.
- Click the Archived Content menu to the left to view all archived content.
Note
If it’s past the access end date, the ‘reinstate’ button is unavailable and this content cannot be restored to the Access widget by the learner.
