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Creating and Using a Question Library

  1. Jump to

  2. Use Case Information
  3. Create a Question
  4. Saving a GIFT Formatted File.
  5. Edit a Question
  6. Organize the Question Library
  7. Add a Question to an Assessment
  8. How do I know if the question is from the Question Library

 

Use the Question Library to create questions you may want to use in multiple assessments.

Use Case Information

Each instance shares one Question Library that can be organized and managed from any test or quiz page inside of a course. Make an update or edit to your questions in the Question Library and those updates and edits will propagate in all quizzes and tests where those questions live. You can create a single question to add to the Question Library or opt to import a group of questions.

Creating Questions:

You can create a single question to add to the Question Library or opt to import a group of questions. Let's look at both options:

01

Creating an individual question in the Question Library

 

  1. From your homepage, select Content, and then Manage Content.
  2. Select the Content Title you wish to include your Quiz or Test page.
  3. Select the Quiz or Test page to pull into your course outline.
  4. Click Choose from Question Library.
  5. Once you have landed in the Question Library, click Create New Question.
  6. Choose your Question Type and add the content.
  7. Make sure to click Add Question at the bottom of the page to add the question to the library.QuestionLibrary_NewQuestionInCategory_AdminView_GIF.gif
02

Importing a group of questions

If you have a larger set of questions you'd like to add in bulk, you can do so by uploading a .txt file with GIFT formatting.

  1. From your homepage, select Content, and then Manage Content.
  2. Select the Content Title you wish to include your Quiz or Test page.
  3. Select the Quiz or Test page to pull into your course outline.
  4. Click Choose from Question Library.
  5. Once you have landed in the Question Library, click Import.
  6. Click Choose File and add the .txt file as specified below or GIFT file.
  7. If your file is successfully uploaded, the questions will be automatically added to the Question Library and will display immediately.
    QuestionLibrary_ImportGIFTFile_AdminView_GIF.gif

Saving a GIFT formatted .txt file from Microsoft Word

  1. Format either Multiple Choice or Essay questions using GIFT formatting.  See examples in the note below. 
  2. Click File, and then Save As and update the File Format to Plain Text (.txt).
  3. Click Save. 
  4. A window will pop up for File Conversion.
  5. Click Other encoding: and choose Unicode (UTF-8). Then click OK. 
  6. If the GIFT formatting in the file is valid, the file type should be ready for upload. 
    QuestionLibrary_GIFTFileSaveInWord_GIF.gif

Tip

Validate your GIFT formatting is correct before you upload by using this free GIFT Question Validator.

Note

We currently only support Multiple Choice or Short Answer (referred to as Essay in the platform) questions for GIFT file uploads.

 

Multiple Choice question example:

What is the most popular form of crust worldwide?

{=Thin Crust

~Cheese-stuffed Crust

~Deep Dish

~NY Style}

 

Multiple Choice question with rejoinders (hints) example:

How many pizzas are sold in the world each year?

{~5 million #Try again

~50 million #Not quite

~500 million #Getting closer!

=5 billion #Correct!}

 

Multiple Choice question with true/false answers example:

Norway eats the most pizza (per head).

{=True

~False}

 

Short Answer (Essay) question example:

In which Italian city was the modern pizza invented?

{}

 

TIPS: Make sure there are no spaces after your main question's punctuation. Each answer starts on a new line with no extra spaces after the answers.

 

 

 

Edit a Question

To edit a question in your Question Library:

  1. From your homepage, select Content, and then Manage Content. 
  2. Select the Content Title.
  3. Select the Quiz or Test page and then click Choose from Question Library. 
  4. Once you've landed in the Question Library, click the pencil icon next to the question you'd like to edit. 
  5. Edit the question. 
  6. Make sure to click Save Question at the bottom of the page to save the changes to the library. 
    QuestionLibrary_EditQuestion_AdminView_GIF.gif

 

Organize the Question Library

Once you've landed in the Question Library, you can organize the questions you've added to the library by adding categories.  You can see the categories on the left of the library page. 

Note

By default, we've added a category for you called "General Questions." You can add questions to this category any time. It's especially handy if you don't need more than one category. This category cannot be edited or deleted.

  1. Add a New Category
    • From your homepage, select Content, and then Manage Content. 
    • Select the Content Title.
    • Select the Quiz or Test page and then click Choose from Question Library. 
    • Once you've landed in the Question Library, click Add New Category. 
    • Give the category a name. 
    • Make sure to click Save.
      QuestionLibrary_AddCategory_AdminView_GIF.gif

      Tip

      You can easily edit the category's name or remove it altogether by using the icons in the category menu. You can also move the categories around to be in whichever order works best for you.
      QuestionLibrary_RearrangeEditDeleteCategories_AdminView.png

  2. Add a Question to a Category
    • From your homepage, select Content, and then Manage Content. 
    • Select the Content Title.
    • Select the Quiz or Test page and then click Choose from Question Library. 
    • Once a Category exists, click on that category from the left hand category menu, then click Create new Question. 
    • Choose your Question Type and add the content.
    • Make sure to click Add Question at the bottom of the page to add the question to the library. 
      QuestionLibrary_NewQuestionInCategory_AdminView_GIF.gif
  3. Move Existing Questions to Another Category:
    • From your homepage, select Content, and then Manage Content. 
    • Select the Content Title.
    • Select the Quiz or Test page and then click Choose from Question Library. 
    • Once you've landed in the Question Library, click the pencil icon next to the question you'd like to move.
    • Scroll to the bottom of the page and locate the field "Move question to the following category.". 
    • Update the category.
    • Click Save Question. 
      QuestionLibrary_MoveQuestionToCategory_AdminView_GIF.gif

 

Add a Question to an Assessment

Once you've added some questions to the question library, you can easily add them to any quiz or test page in courses.

  1. From your homepage, select Content, and then Manage Content. 
  2. Select the Content Title.
  3. Select the Quiz or Test page and then click Choose from Question Library. 
  4. Once you've landed in the Question Library, navigate to the correct category and click the checkbox next to the question you'd like to add to the assessment. 
  5. You can click more than one checkbox at a time.  You also have the option to select all questions in a category. 
  6. Once you've selected the right questions, click Add to Page. 
    QuestionLibrary_AddQuestionToAssessment_AdminView_GIF.gif

 

How Do I Know if the Question is From the Question Library

When utilizing the Question Library, the questions created there can be used across any test or quiz page in courses. Because of this, you can only edit the questions from the Question Library itself. To identify if a question on your test or quiz page is coming from the Question Library, look for the pencil icon next to the question - if the pencil icon does not exist, the question was added from the Question Library. Therefore, you'll want to navigate to the library to edit the question if needed.
QuestionLibrary_IdentifyQuestionsInLibrary_AdminView.png

 

 

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