Creating a New Session

Once you’ve created a primary content item, you can follow the steps below to create additional sessions.

1. From your homepage, select Courses, then All Courses.
2. Click the Content Title.
3. Select the Release Step.
4. Click New Session in the top right of the page.
   
5. Enter the new Session Start Date and Session Name.
   Note

   The text added to the Session Name field will be appended to the original course name which you can preview in the modal screen as you're creating the new session. It will appear in the New Session Title section of the session creation modal.

   Tip

   Naming Conventions for Sessions: We recommend that you avoid using dates or unique identifiers in the original Session Title (the session you are cloning from). Because the New Session Title will be added to the original title and affect the new session's URL, it's best to keep dates out of the original session's title.

   Naming Convention Example:

   Original Session Title: Best Quick Meals

   New Session Name: 06-30-2022

   Full New Session Title: Best Quick Meals 06-30-2022

6. Click Save & Create.
   
7. You will be taken to your new session's first authoring step, which is the course outline, in this content type.

1. From your homepage, select Courses, then All Courses.
2. Click the Content Title.
3. Select the Release Step.
4. Click New Session in the top right of the page.
   
5. Choose your Webinar Connection and use the date picker to choose a start date and time and and end date and time. 
   • Optionally select the time zone and if it is a recurring webinar, along with recurring webinar frequency and settings.
6. Enter a Session Name.
   Note

   The text added to the Session Name field will be appended to the original webinar name which you can preview in the modal screen as you're creating the new session. It will appear in the New Session Title section of the session creation modal.

   Tip

   Naming Conventions for Sessions: We recommend that you avoid using dates or unique identifiers in the original Session Title (the session you are cloning from). Because the New Session Title will be added to the original title and affect the new session's URL, it's best to keep dates out of the original session's title.

   Naming Convention Example:

   Original Session Title: Best Quick Meals
   New Session Name: 06-30-2022
   Full New Session Title: Best Quick Meals 06-30-2022
   Warning

   The new session's full title will be a part of the content item's URL structure. URLs for VILT/Webinar content items cannot be altered after creation due to a limitation with webinar providers. If you are adding dates or unique IDs to the titles, please make sure the New Session Title reflects what you want before creating it. You can preview the new title in the pop up modal while creating it, but before saving the new session, in the New Session Title section of the session creation modal.

7. Click Save & Create.
   
8. You will be taken to your new session's first authoring step in the course outline if you create a webinar with pre/post learning enabled. If you have not created a session for a webinar with pre/post learning enabled (also called a standalone webinar), you will be brought the event page of the session.

1. From your homepage, select Courses, then All Courses.
2. Click the Content Title.
3. Select the Release Step.
4. Click New Session in the top right of the page.
   
5. Enter a Session Start & End Date in the date picker.
6. Enter a Session Name.
   Note

   The text added to the Session Name field will be appended to the original webinar name which you can preview in the modal screen as you're creating the new session. It will appear in the New Session Title section of the session creation modal.

   Tip

   Naming Conventions for Sessions: We recommend that you avoid using dates or unique identifiers in the original Session Title (the session you are cloning from). Because the New Session Title will be added to the original title and affect the new session's URL, it's best to keep dates out of the original session's title.

   Naming Convention Example:

   Original Session Title: Best Quick Meals

   New Session Name: 06-30-2022

   Full New Session Title: Best Quick Meals 06-30-2022

7. Click Save & Create.
   
8. You will be taken to your new session's first authoring step in the course outline if you create an in-person event with pre/post learning enabled. If you have not created a session for a webinar with pre/post learning enabled (also called a standalone in-person event), you will be brought the event page of the session.

At this point, you've essentially created a copy of the course or webinar and its related settings. When creating a new session, the shell you built in the course group is preserved and carried over, ensuring that all course or webinar settings are replicated exactly. You can then edit the course outline, event details, and settings for your new session, as needed.

To finalize the new session, consider the following:

• For courses or webinars with pre/post learning, make sure you publish your course outline by clicking the green Publish button in the content authoring step.
• Check your enrollment and access dates. If you'd like the session to be open for enrollment earlier than the date you chose when creating the session, you'll have to adjust post-creation.
• If you want to change how the session title displays for the learner interface within the detail page of the course group, you select and update the Session Title field.
  To do this, go to Courses > All Courses > Click on the Session Title to access it > Go to Design Step > Update the Session Title to what you want to display to learners > Enable Use Alternate Display Name for Session? > Click Save.
  
• Depending on how you provision content to your learners, review the following:
  • By default, new sessions are unreleased. If you normally use the Release/Unrelease process to release content to your catalog, you'll want to release the content to make it live.
  • Tags are shared by sessions at the course group level. Because of this (and specifically for Panoramas) if you provision content via tags, we recommend you create all sessions before adding the tag to the course group or the Panorama. This will help you avoid early release of content before it is ready.

When learners enroll in content, they will see the session options on the detail page. Below is an example of a detail page for a webinar content item with two sessions.