Use Case Information
If you plan to offer multiple sessions of a content item, you can create separate sessions with unique start and end dates. This helps admins because you will be able to quickly and easily nest new sessions under a main session while saving time since you will not have to recreate the content for each session. This helps learners by allowing them to select the session that works best for them.
You will need to create a primary course, Webinar/VILT (Virtual-Instructor Led Training), or ILT (Instructor-Led Training/In-Person Event) first before additional sessions can be added to a content type.
If you want to bulk import ILTs and VILTs, review these articles:
Creating a New Course Session
Once you’ve created a primary content item, you can follow the steps below to create additional sessions.
- From your homepage, select Content, then Manage Content.
- Click the Content Title.
- Select the Release Step.
- Click New Session in the top right of the page.
- Enter the new Session Start Date and Session Name.
Note
The text added to the Session Name field will be appended to the original course name which you can preview in the modal screen as you're creating the new session. It will appear in the New Session Title section of the session creation modal.
Tip
Naming Conventions for Sessions: We recommend that you avoid using dates or unique identifiers in the original Session Title (the session you are cloning from). Because the New Session Title will be added to the original title and affect the new session's URL, it's best to keep dates out of the original session's title.
Naming Convention Example:
Original Session Title: Best Quick Meals
New Session Name: 06-30-2022
Full New Session Title: Best Quick Meals 06-30-2022
- Click Save & Create.
- You will be taken to your new session's first authoring step, which is the course outline, in this content type.
Creating a New Webinar Session
- From your homepage, select Content, then Manage Content.
- Click the Content Title.
- Select the Release Step.
- Click New Session in the top right of the page.
- Choose your Webinar Connection and use the date picker to choose a start date and time and and end date and time.
- Optionally select the time zone and if it is a recurring webinar, along with recurring webinar frequency and settings.
- Enter a Session Name.
Note
The text added to the Session Name field will be appended to the original webinar name which you can preview in the modal screen as you're creating the new session. It will appear in the New Session Title section of the session creation modal.
Tip
Naming Conventions for Sessions: We recommend that you avoid using dates or unique identifiers in the original Session Title (the session you are cloning from). Because the New Session Title will be added to the original title and affect the new session's URL, it's best to keep dates out of the original session's title.
Naming Convention Example:
Original Session Title: Best Quick Meals
New Session Name: 06-30-2022
Full New Session Title: Best Quick Meals 06-30-2022Warning
The new session's full title will be a part of the content item's URL structure. URLs for VILT/Webinar content items cannot be altered after creation due to a limitation with webinar providers. If you are adding dates or unique IDs to the titles, please make sure the New Session Title reflects what you want before creating it. You can preview the new title in the pop up modal while creating it, but before saving the new session, in the New Session Title section of the session creation modal.
- Click Save & Create.
- You will be taken to your new session's first authoring step in the course outline if you create a webinar with pre/post learning enabled. If you have not created a session for a webinar with pre/post learning enabled (also called a standalone webinar), you will be brought the event page of the session.
Creating a New ILT Session
- From your homepage, select Content, then Manage Content.
- Click the Content Title.
- Select the Release Step.
- Click New Session in the top right of the page.
- Enter a Session Start & End Date in the date picker.
- Enter a Session Name.
Note
The text added to the Session Name field will be appended to the original webinar name which you can preview in the modal screen as you're creating the new session. It will appear in the New Session Title section of the session creation modal.
Tip
Naming Conventions for Sessions: We recommend that you avoid using dates or unique identifiers in the original Session Title (the session you are cloning from). Because the New Session Title will be added to the original title and affect the new session's URL, it's best to keep dates out of the original session's title.
Naming Convention Example:
Original Session Title: Best Quick Meals
New Session Name: 06-30-2022
Full New Session Title: Best Quick Meals 06-30-2022
- Click Save & Create.
- You will be taken to your new session's first authoring step in the course outline if you create an in-person event with pre/post learning enabled. If you have not created a session for a webinar with pre/post learning enabled (also called a standalone in-person event), you will be brought the event page of the session.
What Should I Consider After Session Creation?
At this point, you've essentially created a copy of the course or webinar and its related settings. You can then edit the course outline, event details, and settings for your new session, as needed.
To finalize the new session, consider the following:
- For courses or webinars with pre/post learning, make sure you publish your course outline by clicking the green Publish button in the content authoring step.
- If you want to change how the session title displays for the learner interface within the detail page of the course group, you select and update the Session Title field.
To do this, go to Content > Manage Content > Click on the Session Title to access it > Go to Design Step > Update the Session Title to what you want to display to learners > Enable Use Alternate Display Name for Session? > Click Save. - Depending on how you provision content to your learners, review the following:
- By default, new sessions are unreleased. If you normally use the Release/Unrelease process to release content to your catalog, you'll want to release the content to make it live.
- Tags are shared by sessions at the course group level. Because of this (and specifically for Panoramas) if you provision content via tags, we recommend you create all sessions before adding the tag to the course group or the Panorama. This will help you avoid early release of content before it is ready.
Tip
You have the ability to Release All or Unrelease All sessions from the Main Content List. Navigate to Content > Manage Content > click the Content Title. Click the Gear Icon in the top right to see actions for all sessions, then click Release All or Unrelease All and review the Release or Unrelease interface, then click Continue.
Learner View
When learners enroll in content, they will see the session options on the detail page. Below is an example of a detail page for a webinar content item with two sessions.
Product Documentation
Doc Attached
Please see the attachments for information about which settings are and are not copied across session for courses, ILTs, and VILTS.