The Admin Resource Library is a place for managers to upload files, resources, and documents to a course that are admin-facing only. User flows for adding content to the library are similar to the existing Resource Library, however the main difference is the intended audience for these resources. The Admin Resource Library serves course managers and instructors, and learners do not have any access to the content within it.
Use Case Information
The Admin Resource Library is available for Courses, MicroCourses, and ILTs/VILTs with pre-post learning. Setting up your Admin Resource Library can help you and your content team stay on the same page. Use it for whatever documents you need to share with your managers as you collaborate on creating content.
When configured you can have the following:
- Store your course outline
- Easily reference branding guidelines you've uploaded
- Upload a set of process documents like your tagging structure
- Use one course as a template, then copy that course, along with its admin resource library, for all new courses
- Resources attached to the course group which means all sessions will have the same resources available
- House instructor guidelines to help instructors work well in your platform - things like a checklist for events, speaker notes, or lesson plans could come in handy
Permissions for Admin Resource Library
There are two permissions applicable to the Admin Resource Library - Editing or Viewing Only.
Editing Content
In addition to opening up the world of content authoring, this permission encompasses the ability to view/add/edit/delete categories, subcategories, and downloads in the Admin Resource Library.
Viewing Admin Resources
If users do not have access to Edit Content, you can grant View Only. This permission allows roles to view downloads, but not edit anything in the Library.
This permission is available to the default Instructor and Customer Service roles.
Note
These permissions can be added to both main site and panorama custom roles. See this article on Managing Admin Users to learn how to create a custom role with specific permissions.
Adding Resources to the Admin Resource Library
The Admin Resource Library is available at the session-level for Courses, Microcourses, and ILTs/VILTS with pre-post learning enabled. If a user has the Editing Content permission, they will be allowed to add, edit, or delete resources in the Admin Resource Library.
Files can be added from a desktop or Central Asset Manager (limited to downloadable assets).
Accessing the Admin Resource Library
There are two ways to access the library:
Authoring Interface - Release Step
Path: Courses > All Courses > Click on Course Title > Release step > Admin Resource Library in left sidebar
Content List Shortcut
Path: Courses > All Courses > Click on Actions Menu for specific content > Admin Resource Library
Starting with a Blank Admin Resource Library
If you haven't added anything to the library yet, you will need to start by adding Categories and Subcategories for your files to live under.
- Navigate to the Admin Resource Library either in the Release step of the authoring interface or via the shortcut in the Content Actions Menu.
- If you haven't already added a Category and Subcategory to the Admin Resource Library, you'll have to do that before you can continue.
- Click Add Category.
- Click Download.
- Download is a category type referring to the type of documents you can upload in that category. At this time, only downloadable files can be added to the Admin Resource Library so it is the only option for category type.
- Add a Category Label and click Save.
- Click Add Subcategory.
- Add a Subcategory Label and click Save.
- Now you're ready to add files! You can add files from your desktop or from the Asset Library.
Adding a File from the Desktop
- Navigate to the Admin Resource Library either in the Release step of the authoring interface or via the shortcut in the Content Actions Menu.
- Click Add File from Desktop.
- Name your file as you want it to display in the Library.
- Click Choose file and Open to upload the document.
- Click Save.
Adding a File from the Central Asset Manager
- Navigate to the Admin Resource Library either in the Release step of the authoring interface or via the shortcut in the Content Actions Menu.
- Click Add File from Asset Library.
- Locate the file you'd like to add.
- Click Actions and Insert to add the document.
- Click Save.
Note
The Admin Resource Library does not include page-type resources. Only downloadable file assets are available to add.
Viewing Resources in the Admin Resource Library
For Users with Editing Content Permissions
Users with editing content permissions can view the library either in the Release step of the authoring interface or via the shortcut in the Content Actions Menu.
To view an individual document:
- Navigate to the Admin Resource Library.
- Click on the document you wish to view.
- Click View/Download.
For Users with Viewing Admin Resources Permissions
Users with this view only permission can only access the Library by going to Courses > All Courses (if applicable to role) > Click the Actions Menu > Admin Resource Library.
To view an individual document:
- Navigate to the Admin Resource Library.
- Click on the document you wish to view and it will start the download process.